How to define a signature for G Suite (server-side) deployment

If your subscription is configured with Exclaimer Cloud for G Suite, you can create a signature and then define signature rules to determine if/how it is deployed. You can choose:

  • Server-side (G Suite).  

    -and/or-

  • Client-side (Gmail)

This article explains how to define signature rules for Server-side (G Suite) deployment. For Client-side (Gmail) options, please click here.

Setting Server-side (G Suite) options 

To set Server-side (G Suite) options (so, when applicable, the signature is applied by Exclaimer Cloud), follow steps below: 

  1. Log into the Exclaimer portal (portal.exclaimer.com) and Launch your subscription. All existing signatures (and signature folders) are displayed on the Home page, in processing sequence.

  2. Hover your cursor over the signature that you wish to update and select the Signature rules option:

    gsuite_signature_rules_0.png

    The Applies to... window is displayed with focus on Server-side (G Suite) options:

    gsuite_signature_rules_3.png

  3. Ensure that the first Apply this signature option is switched 'on', then use remaining options to define conditions under which this signature should be applied:

    Option    Summary
    For messages sent to:      
    everyone   Where applicable, add this signature to all messages, irrespective of whether the recipient is internal or external. 
     internal recipients   Where applicable, add this signature only to messages sent to internal recipients. 
     external recipients   Where applicable, add this signature only to messages sent to external recipients.
    Except where the message contains...     
     Text field   Use the text field provided to enter a word or phrase that should trigger an exception, so this signature is NOT applied. For example, you could use this option to a ensure that the signature only appears once in an email thread.
     In   Choose whether the specified exception text should be matched anywhere in the entire message thread, or only in the most recent thread.
    In which case   By default, signature processing will stop if an exception is triggered. If preferred, switch on the Add next applicable signature... option to continue signature processing subsequent signatures in the event that an exception is triggered here.
  4. Click OK to confirm changes and update the signature.
  5. If required, you can also define rules for Client-side (Gmail) deployment. 

Haven't found a solution to your problem?

Please click the button below, login to the Exclaimer Cloud portal and raise a support ticket. A member of the Exclaimer Support team will then be in touch.

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