When a signature element is added to a signature design, you can select that element and define a range of properties. Amongst these are Visibility options:
These options determine if/how the selected item should be displayed in signatures:
|Always visible||The default setting is to always to display the image.|
|Auto-hiding separator||This option is only applicable for elements where multiple fields are defined on a single line, separated by a character (such as a comma or a pipe), and you wish to hide separators if no user data is present. For an example, please click here.|
|Visible when||Use these fields to set a condition that must be met in order to display this item (for example - only display the mobile element if a mobile telephone number is available). For further information see Visible when options.|
Visible when options
Using Visible when options, you can define a condition under which the signature element should be displayed. Here, you select a field, then a condition and (if applicable) specify a value. This feature is best demonstrated with examples below.
Example 1: only display this element if specified data is available
Suppose we've added a mobile element to a signature design, but we only wish to display this in signatures if a mobile number exists for the sender:
- Start by selecting the Mobile field:
- Next, choose the is not empty condition:
Example 2: only display this element if the sender belongs to a particular department
Suppose we've added a sales banner to the signature, but we only wish to display this in signatures if the sender is in our Sales department:
- Start by selecting the Department field:
- Next, choose the equals condition:
Note: Alternatively, you might wish to use the contains condition if you have departments such as 'Sales', 'Pre Sales', 'After Sales', etc.
- In the value field (only applicable if certain conditions are chosen previously), type the value that should be compared:
Note: This example only works if your organization uses the Department field to store departmental information for users.